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COVID-19 Guidelines and Information

Looking forward to seeing you in Rancho Mirage, CA!

 

Safety is Paramount

We are happy to be coming back together in person but want to emphasize that the health and safety of our attendees, staff, and vendors remain of the utmost importance. We continue to regularly monitor guidance from the state of California and Palm Springs County, health experts, and other government agencies for the most updated information regarding safety protocols and requirements.  

Additionally, we are working closely with the Omni Rancho Las Palmas regarding their health and safety measures. Omni Hotels have implemented a Safe & Clean Program, updated banquet and meeting protocols, and are employing the use of technological innovations, including electrostatic sprayers and thermal scanners to ensure the comfort and safety of guests. To review the most updated information about the Omni’s safety measures, please visit their Safe and Clean pages or continue reading below.

NEW:  Effective December 15, 2021, California has issued a statewide mask mandate for all indoor pubic spaces.  This mask mandate will remain in place until February 15, 2022.  This would mean that we have a mask requirement for any indoor activities, except while actively eating or drinking.

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Registration

 

COVID-19 guidelines are based on information currently available regarding the virus, public health information, and local or state guidelines with respect to large gatherings in any community. As information is updated or changes, the guidelines may be adjusted, and we will provide updates accordingly.

Travel


Before purchasing a ticket to travel for and attending the AIPLA 2022 Mid-Winter Institute, be sure you have reviewed the most recent Centers for Disease Control (CDC) guidance as well as any advisories or restrictions in place for specific carriers.

CDC Guidance: https://www.cdc.gov/coronavirus/2019-ncov/your-health/about-covid-19.html

US Department of State Travel Advisories and Restrictions: https://travel.state.gov/content/travel/en/traveladvisories/ea/covid-19-information.html

California Department of Public Health Guideance:  https://www.cdph.ca.gov/Programs/CID/DCDC/Pages/COVID-19/Beyond-Blueprint-Framework.aspx

Omni Safe & Clean Safety Standards: https://www.omnihotels.com/omni-safe-and-clean

City of Rancho Mirage Guidance:  https://covid19.ranchomirageca.gov/

For US-based attendees, be sure to check your local travel guidelines as they may change. Use the links above to see the most current guidance.

For international attendees, please be advised to check with your local government regarding restrictions/guidelines for traveling to and from the United States. Attendees traveling into the USA should reference COVID-19 travel information from the US Department of State and the Centers for Disease Control (links above).

Travel and attendance at in-person events involves the risk of contracting communicable diseases. By registering for the AIPLA 2022 Mid-Winter Institute, you accept that risk and agree to comply with all safety protocols established by AIPLA and/or required by the Omni Rancho Las Palmas or other local and federal authorities.

AIPLA follows the guidelines established by the state of California generally, and River Side County specifically. [Updated July 27, 2021]

Masks are required for all individuals in the following indoor settings, regardless of vaccination status:

Masks are required for all individuals, in the following indoor settings, regardless of vaccination status (and surgical masks are recommended):

Additionally, masks are required* for unvaccinated individuals in indoor public settings and businesses (examples: retail, restaurants, theaters, family entertainment centers, meetings, state and local government offices serving the public).

The State of California and the city of Rancho Mirage do not require proof of vaccination for events smaller than 1,000 attendees.  The Mid-Winter Institute is expected to drawn between 300 and 400 attendees. If the guidelines change, we will update this page accordingly.

Given the current health and safety guidance, individuals should not attend the meeting if experiencing any of the following within ten days preceding the conference:

  • Tested positive or presumptively positive for COVID or other communicable disease or been identified as a potential carrier of COVID or other communicable diseases, or
  • Experienced any symptoms commonly associated with COVID or other communicable diseases; or
  • Traveled from the US to a country that is subject to a US State Department Level 4 “Do Not Travel” health advisory;or
  • Been in direct contact with or the immediate vicinity of any person who is either reconfirmed or suspected of being infected with COVID or other communicable disease or who has traveled to a Prohibited Country within the last ten days preceding the encounter.

We will be regularly updating this information and will share with registered attendees as we get closer to the Mid-Winter Institute dates.

 

On-site Safety Measures

In working closely with the Omni Rancho Las Palmas team, we have established protocols to allow attendees to spread out and socially distance as needed. Full details are posted here:  https://www.omnihotels.com/-/media/files/omni-safe-and-clean-standards.pdf?la=en

  • Hotel and Banquet Staff are required to wear masks.
  • All guests and customers are strongly encouraged to wear masks regardless of vaccination status.
  • Seating capacities and floor plans are reviewed on an event-by-event basis to ensure compliance with physical distancing recommendations from state authorities and the CDC, as well as local fire department regulations.
  • All linen, including underlays, are replaced after each use.
  • Track Rooms will have ample seating to provide for different comfort levels of social distancing.
  • Food service will be provided using shielded service stations. For seated food and beverage events, tables will be set for no more than 6 guests per table (rather than the normal 10 seats per table).
  • Convention public space attendants are dedicated to regular cycles of guest touch point sanitization. High-touch points such as conference room doors, light switches and other equipment are sanitized after each group's use.
  • Hand sanitizer stations are placed throughout the meeting spaces, convention center, break-out spaces and corridors.

This page was last updated on January 7, 2022.

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