There are two ways that an item may be reviewed and considered by a committee, a proactive effort or a reactive effort. In either case, there's a process for how to handle developing and presenting proposed resoutions to the Board. There are also policies and templates in place to help you through the process.
PROACTIVE: We ask committees to take a proactive approach in developing recommendations. If there is something that the committee has identified as an important matter for the Board to consider, the Committees should work to develop a resolution, drafts supporting memo, solicits votes from active voting committee members and then submit the full report to the AIPLA Board.
Often times, the report is presented by a Committee representative or Chair. Proposed resolutions need to be submitted to AIPLA HQ for inclusion in the Board materials at least 10 days prior to a stated meeting of the Board. The Board liaison will report back to the Committee on the final decision of the Board and, if applicable, insturctions on how to communicate the BOD decision/policy.
There is a template for formatting resolutions and reports for the Board in the Commitee Leadership Handbook at: Formatting Resolutions
REACTIVE: The Board and AIPLA HQ regularly monitor announcements such as those sent in the Federal Register. If there is a notice that is deemed relevant for AIPLA comment, your Board or Staff Liaison will reach out to you as the committee leader to seek a recommendation on whether a response should be prepared (e.g., 30 day response to Federal Register Notice). If there an existing position or resolution, (see the Past Action Manual) the Committee starts with an existing resolution, if there's no existing resolution or position exists then solicit input from Committee members for developing initial draft response.) The Committees should work to develop a resolution, draft a supporting memo, solicit votes from active voting committee members and then submit the full report to the AIPLA Board.
Here's a link to the Committee Voting Process.